Archive storage – scan on demand / box media storage

Document Management ScotlandOur facility in Paisley allows us to securely store and possibly more importantly track boxes and files within our temperature controlled custom designed warehouse. Each box is given a unique reference point which is logged on the box and our internal tracking system. When required, McPhersons can log the contents of each box which will give our clients a precise record of the contents of each box.

Many clients these days require documents stored for a minimum of 8 years for legal reasons. Our storage facility which is attached to our main offices and production area allows us to store in excess of 7000 boxes (over 18million documents).

Storage falls in to 3 categories for many of our clients;

  • Dead or archive storage - files are simply stored on the racking system and very rarely accessed. A full log is taken of them, but very rarely accessed.

  • Scan on Demand - boxes are stored and if requested these can be physically returned to the client upon request, or the file can be scanned and emailed to the contact. All files which are emailed are processed within our data protection act procedures, and are encrypted using a 256bit password controlled zip file.

  • Backup/safety/disaster recovery - The customers may have had they’re files scanned or filmed, but require to hold the hard copy documents for either legal reasons or disaster recovery. This is simply peace of mind, there is always a backup held in other premises in case anything happens.

    • Within our secure temperature controlled storage facility we also store various forms of microfilm. Again, possibly as a disaster recovery or scan on demand basis. The client may have the master films held on their own premises for day to day use, while McPhersons store the copies for insurance purposes. If stored correctly, Microfilm can be kept intact and viewable for over 150 years.

    If you wish to view our storage facility or discuss your storage requirements please contact us.  Every customer who walks in to our storage facility has said the same thing “Wow, what a set up!”

     

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    McPherson Document Solutions, 14-16 MacDowall Street, Paisley, Renfrewshire, Scotland, UK PA3 2NB

    Telephone- 0141 887 4379 :: Fax: 0141 887 7847
    sales@trmcpherson.co.uk